In my earlier article,, I mentioned creating palettes that house your styles, your macros, or just about any command found in Microsoft Word. That article focuses on creating and applying styles in Word to match the paragraph and character styles of your InDesign templates. It also links to my second article,, that describes how to create and use macros to run a multitude of repetitive tasks with the click of a button. Both the styles you create and the macros you develop can be accessed by burrowing through menus and commands, but a simpler way to trigger them is by creating custom-made palettes, or, as Microsoft Word calls them, Toolbars. Word Toolbars When you create a new document in Word, the document window opens with the default “Standard” Toolbar showing. Word’s default window.

The top row of icons is the “Standard Toolbar.” Beneath is the Ribbon, with the Home tab selected. Below that sits Microsoft’s Ribbon, which is basically a supercharged Toolbar with multiple tabs containing related commands, such as Tables or Review. Word ships with two other pre-defined Toolbars, “Formatting” and “Database,” but these are turned off by default.

A custom Ribbon tab is a great alternative for those who are more visually oriented, rather than memorizing shortcuts. In the 365 version of Word (or 2016) it’s possible for both Windows and Mac users to create custom tabs on the Ribbon, and populate those with the functions they need most. 16.20 Refreshed ribbon and visual interface Word;Excel;PowerPoint;Outlook. Is there a quickbooks for mac desktop version. -31a0-4977-a4fb-afe01820c1fd#ID0EAABAAA=Mac NA NA 16.17 Custom shortcut. NA NA 15.17 Custom citation styles Word Production Yes Yes Yes.

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You can turn them on by selecting them from the Edit > Toolbars submenu, but they are most likely unnecessary—the Formatting Toolbar contains commands found in the Home tab of the Ribbon, and unless you’re adding and managing databases to your Word documents, you likely don’t need the Database Toolbar turned on either. The Toolbars submenu also contains the “Customize Toolbars and Menus” command where you can create, rename, and delete Toolbars. The Commands tab of the Customize Toolbars and Menus dialog box lists all the Commands you can use to create Toolbars. Word helpfully provides categories for different commands on the left as well as descriptions. Picking up from my earlier articles, to create a Toolbar full of paragraph and character styles, select the Styles category in the list on the left. The Styles that are saved as part of the document template are listed on the right, so it’s just a matter of dragging the styles to the Toolbar (keep in mind paragraph styles are indicated with a pilcrow (paragraph symbol “¶”) and character styles with an underlined, lowercase “a”.) As you drag paragraph and character styles to your new Toolbar, it’s likely that, instead of the style name, you’ll see the text “Apply Style Name” appear in the Toolbar.

Once you close out of the dialog box by selecting “OK,” the actual names of the styles will appear in the Toolbar. Adding paragraph/character styles to my “Chapter Styles” Toolbar. Until you close out of the dialog box, “Apply Style Name” is used instead of the actual style name. As you add commands to Toolbars, Word likes to grow the Toolbar horizontally, but you can rearrange commands and re-orient the Toolbar with the resize widget in the lower right corner. Again, picking up from my earlier article, to create a Toolbar filled with your macros, create a new Toolbar, switch to the “Commands” tab, and select the Macros category from the list on the left. You’ll see your macros listed on the right with the macro icon, followed by a name like “Normal.NewMacros.NameYouGaveYourMacro.” As you drag these to your Toolbar (in any order that you like), you’ll notice that the whole name as presented in the dialog box is added to the Toolbar, making it pretty wide.

When creating a Macro Toolbar, the whole name as presented in the dialog box is used. Fortunately, the appearance of Toolbar Commands can be customized. Luckily, there’s a way to customize the appearance of Toolbar Commands. Customizing Your Toolbar When you create new Toolbars and add Commands, the default appearance of those commands is an icon. However, you’ll notice if your Toolbar contains Styles or Macros, their appearance is only text. This makes perfect sense for Styles and Macros—their name is their description. Normally, however, commands are signified by their icon, such as the “Save” Command found in the Standard Toolbar.