Hi John — Indeed, Gmail is a great (and free!) solution, but the translation from Gmail’s “labels, not folders” gestalt to IMAP’s “folders are what we know!” has some quirks, for sure. First, it’s important to note that, accessed via IMAP, all of Gmail’s labels come across as folders. And since Gmail allows you to have multiple labels per message, that means the same message can easily be duplicated in multiple folders. If you’re going to regularly access Gmail via IMAP, you need to make sure you manage your mail such that this doesn’t happen. Even if you do that, though, there’s still one folder into which all of your mail will be duplicated, the one named “All Mail”. Thankfully, Google gives us a path to keep the “All Mail” folder (and others, if you so choose) from appearing on your IMAP clients.

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Computers How to set up Mac Mail to use IMAP for Outlook.com. Microsoft just added IMAP support to Outlook.com e-mail, which allows you to keep your e-mail synchronized when using third-party clients. Apple Mail Gmail Add Your Gmail Account to Apple Mail Using IMAP. To set up your Apple mail client to work with Gmail: Enable IMAP in Gmail; Sign in to Gmail. Click the gear icon in the upper-right and select Gmail settings at the top of any Gmail page. Click Forwarding and POP/IMAP; Select Enable IMAP. Configure your IMAP client and click Save.

Note: While we reference Gmail throughout, it’s important to note that all of this will work with your Google Apps for Domains email accounts, too. It’s all the same backend regardless. Configure Advanced IMAP Features • [ NOTE: As of May 31, 2011, this step is no longer necessary since for all users. We’re leaving this step here for consistency in case previous visitors come back or are referencing specific step numbers.

For everyone else, just skip to step 2 below!]. In Gmail, go to Settings > Labs and and click “Enable” next to “Advanced IMAP Controls”, then click “Save Changes”. Now that you’ve enabled at least one thing from the “Labs” you’ll see a little green next to your email address at the top. • Still in Gmail, go to Settings > Forwarding and POP/IMAP • In the “IMAP Access” section, ensure the following options are set: Enable IMAP, Immediate expunge messages when I mark them deleted in IMAP, Archive the message, Do not limit the number of messages in an IMAP Folder. • Once set, click “Save Changes”. Disable All Mail from IMAP.

• Go back to Settings > Labels and you should now see a “Show in IMAP” column next to all your labels. It’s here that you’ll choose which labels you wish to hide from IMAP clients. At the very least, uncheck this for “All Mail”. It will save these settings automatically.