Get tips, tricks, and keyboard shortcuts to improve your efficiency with Outlook for Mac 2016. In this course, Gini von Courter shares over 100 power shortcuts to help you save time, increase productivity, and stay organized—whether you're sending emails or managing your task. By Peter Weverka. In Microsoft Word 2016, you can change the keyboard shortcuts. A keyboard shortcut is a combination of keys that you press to give a command. For example, pressing Ctrl+P opens the Print window; pressing Ctrl+S gives the Save command.

I have assigned shortcut keys for 4 Categories in Outlook, assigning them to Ctrl+ F2 through Ctrl+ F5 using the dropdown in the Categories-dialog. However, none of the shortcuts are working, i.e. Nothing happens when I press the shortcuts. I have tried assigning them to other combinations like Ctrl+ F10, but with no result.

I'm running on a Danish keyboard, but I have no problems with any other shortcuts. Update If someone should stumble over this later, the accepted answer below solved if for me in this instance. However, I have later encountered the same problem again. This time the keys were 'moved' 5 places up. So the category that should have been assigned using Ctrl+ F2, could be assigned by using Ctrl+ F7! On the appointment tab on the ribbon, click categorize this will produce a drop-down showing all the category options, click on all categories at the bottom of this list.

This will launch a pop-up small window with options headed 'Color Categories' (or 'Colour Categories', depending on your locale). Click the category you want to edit and you can change its name, color, and pick a shortcut key from a drop-down menu. Make your choices and click the OK button at the bottom right to save changes and exit. Hope this is of help to any other Outlook 'Upgrade' sufferers.

Microsoft's last major update to the Mac Office suite came in the fall of 2010. Much has happened around Office since then: Microsoft rolled out Office 365, a collection of software and services that takes Office apps to the cloud; released Mac versions of its industrial-strength email program, Outlook, and note-taking app OneNote; and unveiled Office for iPad and Android tablets, letting mobile users view, create, and edit Office documents on the go.

Fitting in and standing out With Office 2016 for Mac, Microsoft worked to close the gap for Mac users by incorporating Office 365, Outlook, and OneNote into the Mac suite. Office 2016 also borrows visual elements from the iPad and Windows versions of apps, offering Office users a unified look across platforms. (Microsoft says 75 percent of Office users use multiple versions of the suite, including desktop and mobile.) For example, the redesigned Ribbon menu displays tools in a similar way to Office for Windows and iPad and borrows the iPad's color palette. Office 2016's redesigned Ribbon menu should look familiar to Office for iPad users. But Office 2016 is not just about fitting in. Microsoft says it rebuilt Office to take advantage of Mac-specific features, including optimizing the apps for Retina displays and adding support for full-screen view and Multi-Touch gestures. Apple notification asking for google password on mac desktop. In the cloud The last edition of Office for the Mac shipped before Microsoft's big consumer push to the cloud.

With Office 2016, you are now connected to Microsoft's services through OneDrive, which lets you store, edit, and share files from desktop and mobile devices. And by saving documents in the cloud, you can edit on one device and pick up where you left off on another device. You can also share a document with other Office users, allowing family members, coworkers, or fellow students to view or edit documents with you in real time.

Quickly find recent files, either locally or in the cloud. Excel The 2016 version of Excel is very much about leveling the playing field.

A continuing source of frustration for Windows Excel users moving to the Mac was the different keyboard shortcuts used on the two platforms. With the new version of Excel for Mac, Microsoft added many of the missing Windows keyboard commands.

In Office for Windows, Microsoft removed some of the confusion around picking suitable charts with a Recommended Charts feature that offers a list of appropriate charts matched to the data in a spreadsheet. With the new version of Excel for Mac, Microsoft included that handy feature. Excel for Mac has also gained PivotTable Slicers for helping to make sense of data. Word Microsoft's big focus for the new Word was on design and collaboration. A new Design tab gives you control over your layouts and fonts. And comments are now threaded, allowing you to quickly see and respond to related notes and suggestions. PowerPoint The new edition of PowerPoint has gained transitions, animations, and designs found on the Windows side.