Adding a Line Break in Plain Text This one is easy. While you’re editing the text of a cell, you can simply press Alt+Enter (or Command+Option+Enter for Mac) to add a line break as shown below. NOTE: This will automatically set Wrap Text ON for cell A1. Let’s take a look at what happens when you turn Wrap Text OFF: Notice that in the formula bar the break is kept there, but it is one single line in cell A1. This is because Excel needs to format the break and Wrap Text is the way to do it. The formula bar is immune to show any formatting, but it will show you the data you have (in this case, some text, then a line break and some more text after). It’s just another way to show you that you have a break in the cell, but it’s not formatted to show it that way.

Adding a Line Break in Cell Formulas To enter a line break in a cell formula, reference the text and concatenate it with the ampersand (or you can use the CONCATENATE() function) along with the function CHAR(10) to insert the break ( CHAR(13) on Mac). The CHAR() function takes in an integer and will show a character based on that integer. Please see for more info. The 10 ( 13 for Mac) in this case refers to the character “Line Feed.” Let’s take B1 and add a formula to combine cells A1 and A2 with a line break in between them. The formula to use is: =A1&CHAR(10)&A2 (Windows) =A1&CHAR(13)&A2 (Mac) Notice this time that Excel does not automatically turn on Wrap Text when we enter the line break as a formula.

You have to manually turn it on to get the formatting you want. Hi Joseph, I like the style that you use to share your knowledge, it is nice to find something funny while you are learning 🙂 I love the funny pictures that you include in your posts. I need a little help with a task that I was given at my job.

To add a line break taking into account the current OS (Mac or Windows), you. Note: make sure you have text wrap enabled on cells that contain line breaks. Feb 15, 2014  Series Description: Microsoft Excel is a very valuable spreadsheet tool that comes with all versions of Microsoft Office.

I have a spreadsheet with lots of records (name of institutions), but whoever created this file didn’t keep the case consistently. Some of the records are all in uppercase and some of them are in lowercase. I need to make them look correct now: first letter of each word should be uppercase. Is there anyway I can fix this without having to use code?

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Hi Hien, You would have to use 3 formulas, one for each cell to capture A, B, and C: =MID($A$1,1,1). Hi Ricardo, Yes, you can do that. Here’s a simple example to illustrate how. In cell A1 I have “Hi Joseph” In B1 I have the formula: =REPLACE(A1,1,3,LEFT(A1,2)&CHAR(10)) And I have set B1 to be formatted to use wrap text. I am using the REPLACE() function to change the “Hi ” (including the space) to “Hi”&Char(10) where Char(10) is the new line character.

The 1,3 part says to start at position 1 and move 3 characters over in the old text so the function knows where the replacement needs to happen. You can also use the Find() and Len() functions here to get the starting position of the word and the length of the word. I’ll definitely make a new post on those functions soon, so be sure to sign up for the newsletter if you want to see when that comes out 🙂 I hope this helps! Hi Gunnar, I’m afraid I don’t follow.

If your data is in a text file, how are you bringing it into Excel? Are you using the Data tab -> Import -> From Text/CSV File? I ran a simple test to see if I can replicate what you’re doing. Here’s what I did: 1. Created a text file with a single line of text with a bunch of 1’s (i.e. Went into Excel, then to the Data tab -> Get & Transform Data -> From Text/CSV 3.

Uploaded my file, and it placed all of the data like this: 4. Clicked in cell A2, then went to the Home tab -> Wrap Text and I ended up with this: Can you please provide the steps you used to get the issue you have? And can you please elaborate on wanting to have 4 columns? That sounds like you actually want the feature “Text to Columns,” which I wrote about here: •.